Overview

The Administrative Director serves as a member of the Stonewall Sports-Philadelphia Board for a 2 year term with the opportunity to continue for up to 2 additional terms. Working closely with the Commissioner, the Administrative Director keeps the Board organized, informed, and connected. This role is responsible for overseeing the Board’s meetings, records, internal communication tools, and recruitment, which includes:

• Supporting the Commissioner in implementing the organizational vision and mission, including aligning on goals for monthly Board Meetings and internal communications.

• Distributing calls for agenda items to the Board and collaborating with the Executive Committee to set meeting agendas.

• Preparing materials and agendas for monthly Board Meetings, making it easy for Board members to submit items, sending friendly reminders as meetings approach, and proofreading and organizing submitted materials.

• Recording notes during monthly Board Meetings while actively participating in discussion.

• Processing meeting notes into a comprehensive record of each meeting, and preparing an abbreviated, Commissioner-approved version for the Communications Director to share with Stonewall members.

• Maintaining internal Board communication tools, including Google Workspace applications, and reviewing the shared drive monthly to flag unfinished projects and streamline organization.

• Preparing all materials and leading logistics for Board and Committee recruitment, including building a recruitment timeline with the Commissioner and ensuring all position descriptions are accurate.

• Managing on-boarding of new organizational leadership, ensuring new Board and Committee members feel welcome and are introduced to foundational materials.

• Managing off-boarding of outgoing members of Board leadership.

• Supporting planning of Stonewall leadership and planning retreats.

• Ensuring organization of internal Board record keeping, including a mid-year review of recruitment materials and end-of-year organization of meeting notes.

• Providing general support to all Board roles as needed and responding promptly to requests for feedback or assistance.

Additionally, by serving as a member of the Stonewall Sports Board, the Administrative Director is expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit 6-10 hours a week to Stonewall Sports activities/duties depending on time of year.

• Attend monthly Board Meetings typically on the 4th Tuesday of the month from 7:00-9:00 p.m.

• Attend monthly Officers Meetings, typically the week prior to the Board Meeting, to plan agenda items.

• Participate in additional meetings and calls as needed between scheduled Board Meetings.

• Support Stonewall social events, leagues, communication efforts, nonprofit partners, and sponsors as able or requested throughout the year.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are an organized, proactive Stonewall Sports – Philadelphia member who enjoys keeping things running smoothly behind the scenes. You have a strong eye for detail, clear written communication skills, and the ability to take notes and contribute to a conversation at the same time. You are comfortable in Google Workspace (Drive, Docs, Sheets, and Forms) and like building simple systems that help others do their best work.

Getting Started

In your first month you will:

• Attend Board Orientation and learn about the Board, its members, and organizational policies and procedures.

• Meet with the Commissioner to align on goals for monthly Board Meetings and internal communications.

• Review the Board’s shared drive and record keeping systems and identify opportunities to streamline.

• Prepare the agenda and take notes for your first monthly Board Meeting.

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Overview

The Finance Director serves as a member of the Stonewall Sports-Philadelphia Board for a 2 year term with the opportunity to continue the role for additional terms. This role is responsible for overseeing the organization’s finances, which includes:

• Overseeing the organization’s bank account.

• Overseeing and updating the organization’s balance sheet by tracking and categorizing revenue and spending throughout the year.

• Working with Stonewall Sports Inc. (Nationals) to request funds from LeagueApps following registration periods.

• Overseeing recurring payments, issuing checks for one-time payments, and issuing reimbursements to Board Members as needed.

• Keeping the Board updated on organizational finances by providing timely and accurate reports at monthly Board Meetings.

• Producing reports that ensure financial transparency with organization members and stakeholders.

• Working closely with the Commissioner and Sponsorship & Fundraising Director to track sponsorship payments and ensure timely processing.

• Ensuring timely submission of taxes in collaboration with our accountant and CPA partner.

• Maintaining the organization’s 501(c)(3) status, liaising with counsel as needed and keeping a record of that status to share when requested.

• Preparing an annual donations proposal based on the financial health of the organization, top team selections, revenue by sport, and other factors.

• Maintaining insurance coverage for the Board of Directors, League Management, and at-large members by liaising with our insurance partner and making timely payments.

• Ensuring the organization remains fiscally sound and guiding it to make smart financial decisions aligned with our mission.

Additionally, by serving as a member of the Stonewall Sports Board, the Finance Director is expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit 2-10 hours a week to Stonewall Sports activities/duties depending on time of year.

• Attend monthly Board Meetings typically on the 4th Tuesday of the month from 7:00-9:00 p.m.

• Attend monthly Officers Meetings, typically the week prior to the Board Meeting.

• Participate in additional meetings and calls as needed between scheduled Board Meetings.

• Support Stonewall social events, leagues, communication efforts, nonprofit partners, and sponsors as able or requested throughout the year.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are an experienced Stonewall Sports – Philadelphia player with a passion for finance. You take a project management approach to your work, with an eye for detail and the ability to see the bigger picture. You have experience leading others and working as a team to achieve goals.

For this role we are seeking a candidate with:

• A bachelor’s degree (or higher) in Accounting, Finance, or a related field

• Experience with basic bookkeeping

• Familiarity with Google Sheets

• The ability to manage competing priorities and meet deadlines

Nice to have, but not required: experience with accounting software such as QuickBooks, managing external service providers, or budgeting and forecasting.

Getting Started

In your first month you will:

• Attend Board Orientation and your first Board Meeting.

• Meet with the outgoing Finance Director and Commissioner to review the bank account, balance sheet, and upcoming payments.

• Help to finalize the 2027 budget

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Overview

The Director of Dodgeball serves as a member of the Stonewall Sports-Philadelphia Board for a 2 year term with the opportunity to continue the role for additional terms. This role is responsible for overseeing dodgeball operations, which includes:

• Being present or on call during scheduled dodgeball events, including games, captain communication, tournaments, t-shirt pick-up, and the end-of-season party.

• Working with the Operations Director & Sports Director to manage the relationship with host facility staff, respond to feedback, and ensure a positive experience for Stonewall Sports members.

• Sending a weekly email to the league covering rule clarifications, general information, and other Stonewall events and sports.

• Being fully knowledgeable of all Stonewall Sports-Philadelphia dodgeball rules.

• Recruiting, selecting, training, and supporting League Management during the season.

• Serving, with League Management, as the dodgeball liaison between players and the Board to support the member experience.

• Holding pre-, mid-, and post-season meetings with the League Management team.

• Creating the league schedule in LeagueApps and keeping scores updated consistently.

• Creating the referee schedule and ensuring League Management communicates it a few days before each date of play.

• Planning and executing the end-of-season tournament/championship.

• Maintaining inventory of all dodgeball supplies and ensuring their safe handling.

• Logging all injuries, reporting them to the Operations Director & Sports Director, and following up with members.

• Logging sportsmanship challenges and speaking directly with members as issues arise to resolve them and prevent repeats.

Additionally, by serving as a member of the Stonewall Sports Board, the Director of Dodgeball is expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit 2-10 hours a week to Stonewall Sports activities/duties depending on time of year.

• Attend monthly Board Meetings typically on the 4th Tuesday of the month from 7:00-9:00 p.m.

• Participate in monthly Sports Board meetings, led by the Sports Director.

• Participate in additional meetings and calls as needed between scheduled Board Meetings.

• Support Stonewall social events, leagues, communication efforts, nonprofit partners, and sponsors as able or requested throughout the year.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are an experienced Stonewall Sports – Philadelphia dodgeball player who knows the rules inside and out and cares about every player having a great season. You are organized, calm under pressure on game day, and comfortable leading a team of League Managers and having direct conversations with players when issues come up.

Getting Started

In your first month you will:

• Attend Board Orientation and your first Board Meeting.

• Meet with the Sports Director and outgoing Director of Dodgeball to review the season calendar, facility contacts, and League Management team.

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Overview

The Assistant Director, Sponsorship Operations is a volunteer role that supports the Sponsorship Director by managing the execution, tracking, and logistics of the sponsorship program. This role ensures sponsor commitments are fulfilled and documented accurately, and that all sponsorship activities align with league standards and timelines. This includes:

• Tracking sponsor deliverables and ensuring timely execution (e.g., social media posts, event signage, merchandise placement).

• Maintaining an up-to-date sponsorship tracker with contract status, payments received, deliverables fulfilled, and outstanding items.

• Working with the Finance Director to ensure timely invoicing and payment processing for sponsors.

• Coordinating with the Social Media Manager and Communications team to schedule and monitor sponsor content.

• Organizing and maintaining digital records of contracts and sponsorship-related documents.

• Supporting logistics for sponsor presence at events (e.g., table setup, banners, swag).

Additionally, the Assistant Director, Sponsorship Operations is expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit approximately 3-5 hours a week to position-related tasks, with busier periods during sponsor onboarding and event execution.

• Attend monthly Board Meetings upon request and provide updates on sponsorship tracking and fulfillment.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are a detail-oriented Stonewall Sports – Philadelphia player or volunteer with strong organizational and project management skills. You are comfortable with administrative work and tracking systems, and familiar with our mission and vision. Experience with spreadsheets, Airtable, or CRM tools is a plus.

Getting Started

In your first month you will:

• Meet with the Sponsorship Director to review current sponsors, contracts, and deliverables.

• Get set up on the sponsorship tracker

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Overview

The Assistant Director of Volleyball is a volunteer role reporting to the Director of Volleyball. This role supports the coordination of volleyball operations, including Remix and WTNB seasons/leagues, helps with court set-up and take-down and league communications, and serves as the primary point of contact when the Director is unavailable. This includes:

• Assisting in organizing, scheduling, facilitating, and managing volleyball operations.

• Drafting communications to captains and players, such as weekly email updates, and helping manage the captains’ group chat.

• Assisting with court set-up and take-down.

• Ensuring scores are maintained during the season.

• Assisting with scheduling matches and referees.

• Assisting with recruiting, selecting, training, and supporting League Managers.

• Being fully knowledgeable of volleyball rules and regulations and helping keep them up to date.

• Tracking equipment inventory and logging all injuries.

• Logging all challenges regarding sportsmanship and speaking directly to members as issues arise to mitigate challenges and ensure they do not occur again 

• Other tasks as assigned.

Additionally, the Assistant Director of Volleyball is expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit approximately 5 hours a week to position-related tasks.

• Attend volleyball game days and sponsored volleyball events (e.g., free agent mixers, captains’ calls).

• Respond to communications in a timely manner.

• Attend Board Meetings upon request.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are a Stonewall Sports – Philadelphia volleyball player with strong communication, interpersonal, and organizational skills. You manage your time well, know our mission and vision, and want to help make every volleyball season run smoothly.

Getting Started

In your first month you will:

• Meet with the Director of Volleyball to review the season schedule, rules, and League Management team.

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Overview

The Social Media Manager is a volunteer role that supports the Communications Director by managing Stonewall Sports-Philadelphia’s social media presence. This role creates engaging graphics and posts that celebrate our members, promote leagues and events, and share our mission with the greater Philadelphia LGBTQIA+ community. This includes:

• Managing our Instagram and Facebook profiles, including regular posts and stories, and responding to comments and messages in a timely manner.

• Creating original graphics for league announcements, registration deadlines, events, and sponsor recognition using tools such as Canva or Adobe Express.

• Developing creative posts (photos, Reels, short videos, stories) that highlight players, teams, and the Stonewall community, without the use of AI.

• Maintaining a monthly content calendar with the Communications Director, League Directors, Events Committee, and Sponsorship team.

• Coordinating with the Sponsorship team to schedule and fulfill sponsor social media deliverables.

• Ensuring all content reflects Stonewall’s brand standards, voice, and commitment to inclusivity.

• Tracking engagement and follower growth and sharing insights to improve content over time.

• [For review] Launching a Stonewall Sports-Philadelphia TikTok profile, including account setup, branding, and an initial content plan, then managing ongoing short-form video content and engagement.

Additionally, the Social Media Manager is expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit approximately 3-5 hours a week to position-related tasks, with busier periods during registration windows and around major events.

• Attend select Stonewall events and league nights, as available, to capture photo and video content.

• Attend monthly Board Meetings upon request and provide updates on social media activity and engagement.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are a creative Stonewall Sports – Philadelphia player or volunteer with a strong eye for design and a knack for writing clear, engaging captions. You have experience managing social media for an organization, business, or personal brand, and you know your way around Reels, Stories, and Meta Business Suite. [For review] Familiarity with TikTok and video editing tools such as CapCut is a plus.

Getting Started

In your first month you will:

• Meet with the Communications Director to review brand standards and the content calendar.

• Get access to Stonewall’s social media accounts and design tools.

• Attend a league night or event to capture your first round of content.

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Overview

The Community Outreach Committee is composed of active members of the Stonewall Sports-Philadelphia community and chaired by the Community Outreach Director. The committee fulfills our educational mission as a 501(c)(3) nonprofit and builds partnerships with Stonewall Community Partners. Our goal is to support our nonprofit community partners, connect Stonewall members to relevant organizations, and develop programming that fosters community, education, and inclusivity. Members of this committee will accomplish these goals through:

• Expanding Stonewall Sports educational offerings in collaboration with sponsor organizations, local nonprofits, and other committees.

• Giving back to the community through partnerships with Stonewall Sports Community Partners and other local LGBTQIA+ organizations.

• Building upon the work of other Stonewall programming to further the committee’s and Stonewall’s educational and community-building missions.

• Supporting the planning and implementation of events related to the goals of the committee.

• Collaborating and consulting with the Communications Director, DEIA Director, Events Director, and Administrative Director to ensure successful project implementation.

• Promoting attendance and engagement by members of the Stonewall community at Community Outreach events and initiatives through intentional planning and marketing.

Additionally, by serving as a member of the Community Outreach and Education Committee, members are expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit to serve on the committee for at least one full calendar year.

• Commit 1-4 hours a week to Stonewall Sports activities depending on time of year.

• Attend monthly meetings, in person or by phone, as set by the committee chair, and maintain communication between meetings.

• Support Stonewall social events, leagues, communication efforts, nonprofit partners, and sponsors as able or requested throughout the year.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are a Stonewall Sports – Philadelphia member who wants our impact to reach beyond the court and field. You are excited to connect players with local LGBTQIA+ organizations and help create programming that educates and brings our community together.

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Overview

The Diversity, Equity, Inclusion & Access (DEIA) Committee is composed of active members of the Stonewall Sports-Philadelphia community and chaired by the DEIA Director. The committee implements the organization’s DEIA initiatives through an actionable agenda that recognizes the broad range of interests, values, and cultural richness of LGBTQIA+ communities within Stonewall and the greater Philadelphia region. This includes:

• Fostering an inclusive atmosphere by proactively removing barriers to access and opportunity for members from diverse and historically underrepresented populations.

• Promoting programming that actively engages with the various experiences, cultures, and groups within the organization.

• Encouraging an environment that supports informed, honest, and respectful dialogue on challenging issues.

• Proactively seeking out and incorporating member suggestions into committee actions.

• Identifying other diversity and inclusion issues that need attention to improve how Stonewall fulfills its mission in LGBTQIA+ communities.

Additionally, by serving as a member of the DEIA Committee, members are expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit to serve on the committee for at least one full calendar year.

• Commit 1-3 hours a week to Stonewall activities depending on time of year.

• Attend monthly meetings as set by the committee chair and maintain communication between meetings.

• Represent Stonewall Sports-Philadelphia by tabling at community events such as Pride, OurFest, and others organized by the Board.

• Support Stonewall social events, leagues, communication efforts, nonprofit partners, and sponsors as able or requested throughout the year.

• Serve as a model member of the Stonewall community by exhibiting sportsmanship, promoting inclusivity, and building community within our leagues, activities, and Philadelphia’s LGBTQIA+ communities at large.

Who You Are

You are a Stonewall Sports – Philadelphia member who cares deeply about making every player feel they belong. You listen well, are comfortable with hard conversations, and want to turn member feedback into concrete action.

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Overview

The Events Committee is composed of active members of the Stonewall Sports-Philadelphia community and chaired by a member of the Stonewall Board. The committee supports the implementation of Stonewall Sports-Philadelphia events and crowdsources innovative ideas to improve inclusivity and the social side of Stonewall, which includes:

• Supporting the planning and implementation of Stonewall Sports events.

• Actively participating in event execution on the day of events.

• Collaborating with the Communications Director, Sponsorship Director, and Finance Director to ensure effective event implementation.

• Improving event attendance, inclusivity, and engagement by members of the Stonewall and greater Philadelphia communities through planning and marketing.

• Building on existing partnerships and establishing new ones to improve events.

• Exploring opportunities, with other committees, to expand Stonewall social offerings, increase partnerships with local charities, and organize events centered on non-drinking activities.

Additionally, by serving as a member of the Events Committee, members are expected to:

• Uphold the mission of Stonewall Sports-Philadelphia.

• Commit to serve on the committee for at least one full calendar year.

• Commit 1-6 hours a week to Stonewall Sports activities depending on time of year.

• Attend monthly meetings, in person or by phone, as set by the committee chair, and maintain communication between meetings.

• Convene more frequently, as needed, in the weeks leading up to an event.

• Support Stonewall social events, leagues, communication efforts, nonprofit partners, and sponsors as able or requested throughout the year.

• While engaging in Stonewall Sports, serve as a model member of the Stonewall community through exhibiting sportsmanship, promoting inclusivity, and building community with our league members and the Philadelphia LGBTQIA community at large.

Who You Are

You are an active Stonewall Sports – Philadelphia member who loves bringing people together. You have ideas for events that feel welcoming to everyone, including options beyond the bar scene, and you are happy to roll up your sleeves on event day.

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